The Fleet Management KPIs everyone talks about [and the 3 they actually need in 2025]

Metrics are everywhere – But which ones matter?

Fleet managers today are awash in data – from driver logs to route histories, app alerts to compliance documents.

But here’s the truth : tracking everything can lead to learning nothing.

According to Gartner Peer Insights, fewer than 30% of fleet operators hit their efficiency goals in 2024, even though many were monitoring over 10 KPIs.

It’s not about tracking more. It’s about tracking what moves the needle.

That’s where our solution, Fleet Tracking Management v18.0 for Odoo, comes in.

Built by our odoo experts at Pragmatic Techsoft, it’s designed to eliminate the noise and help you zero in on operational KPIs that actually improve performance – all through a clean, real-time dashboard and seamless Odoo integration.

Why Fleet Management Tools Matter More Than Ever in 2025

Here’s why investing in fleet software is not optional anymore – it’s strategic :

• Location visibility = accountability : Real-time tracking helps admins monitor who’s where, when and for how long.
  
• Accurate working hours = better planning : Knowing login/logout times enables precise attendance management.
  
• Live status = reduced guesswork : Is the driver online, offline or on break? See it instantly on a color-coded map.
  
• Data = compliance and safety : With Odoo’s built-in recordkeeping, every log is timestamped and traceable.
  

Whether you manage a last-mile delivery team or a nationwide operations fleet, centralized tracking and attendance are foundational in 2025.

What our Fleet Tracking App for Odoo 18 actually does

Let’s be clear – this isn’t just another GPS pin-dropper.

The Fleet Tracking Management v18.0 module for Odoo is a robust toolkit focused on driver visibility, location tracking and attendance insights, all tied to your Odoo backend.

✅ Key Features:

🗺 Live Driver Location Tracking via Google Maps API

• Admins can view live locations of all logged-in drivers in real-time.
  
• A green pointer shows active sessions, while a red pointer signals logout or inactivity.
  
  

🕒 Driver Attendance and Work Hours

• Integrated with Odoo’s HR Attendance module.
• Logs login/logout times and locations per driver.
• Viewable under the Attendance menu for clear insights into workforce utilization.
  
  

👨‍💼 Role-Based Access for Admins and Drivers

• Drivers log in using credentials shared via email reset links.
• Admins have a centralized view of all registered drivers and their map positions.
  

📍 Map View of All Active Drivers

• A unified map helps fleet managers track, plan and respond faster.
• Enables better route awareness and coordination without switching systems.
  
  

📧 Easy Driver Onboarding

• Admins can quickly register and manage driver profiles from the backend.
  

Where It Matters | Real-World Use Scenarios 

Even without advanced dispatching or fuel tracking, the module shines in day-to-day operational visibility.

Check out our success metrics 

The 3 Fleet KPIs that actually matter
(And you can track today)

Here’s what you can and should track using the Fleet Tracking app :

1. Driver Presence & Activity
   
   • Know who’s actively on the road and who isn’t – live, accurate and timestamped.
     
2. Work Hours Logged
   
   • Automate driver time tracking using login/logout data synced to Odoo Attendance.
     
3. Vehicle Operational Visibility
   
   • Real-time driver locations on Google Maps enable instant operational insights.
     

These three metrics form the foundation of utilization, planning and compliance KPIs – without needing external telematics or dispatch engines.

Getting Started with Pragmatic’s Fleet App : Step-by-Step

Step 1: Install the Module (Odoo v18.0 Supported)

Deploy on Odoo.sh, or On-Premise setups.

Step 2 : Add Your Google Maps API Key

Paste your API key once in the admin panel—start tracking instantly.

Step 3 : Register Your Drivers

Create driver users. They’ll receive a reset password link to access the system.

Step 4 : Start Logging & Tracking

Drivers log in, and the system fetches their GPS location every 5 seconds for display in the admin dashboard.

Step 5 : View Attendance + Map View

Use the Attendance menu to track time data. Use the live map to view fleet activity across locations.

Final Words
Don’t Track More – Track Smarter

In an era where data overload is real, the smartest fleet managers are simplifying – not complicating. 

With Pragmatic Techsoft’s Fleet Tracking app for Odoo 18, you gain access to the real-time KPIs that matter : driver presence, hours worked and live location. Nothing more. Nothing less.

No integrations. No steep learning curves. Just actionable visibility at your fingertips.

Start tracking what actually matters.
Let your fleet run smart. Not blind.

FAQs – Odoo 18 Fleet Tracking by Pragmatic

Q1. How is location tracking handled?
Location is fetched every 5 seconds from logged-in driver sessions via the Google Maps API.

Q2. Does the module track work hours?
Yes. It syncs login/logout data to the Odoo HR Attendance module for accurate records.

Q3. Can I track multiple drivers at once?
Yes. The map dashboard shows all active drivers simultaneously.

Q4. What happens when a driver logs out?
The location marker turns red, indicating offline status for better tracking accuracy.

Q5. What Odoo platforms are supported?
The module supports Odoo.sh, and On-Premise for both Enterprise and Community editions.