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How can real-time purchase price automation enhance wholesale operations?

Wholesalers are increasingly turning to technology to streamline operations, optimize inventory management and improve supplier relationships. One of the most impactful advancements in this arena is real-time purchase price automation.

Wholesale operations juggle complex tasks, including managing a vast array of products, maintaining supplier relationships and ensuring on-time deliveries at competitive prices. 

Traditionally, purchase orders involved manual data entry, price negotiations and time-consuming approvals. These processes are prone to errors, delays and inconsistencies, leading to –

1) Reduced Efficiency : Manual tasks are slow and labor-intensive, hindering productivity and responsiveness to market fluctuations.

2) Inventory Inaccuracy : Manual data entry errors can lead to inaccurate inventory levels, resulting in stock outs or overstocking.

3) Missed Discounts : Failure to track and apply dynamic pricing can lead to missed opportunities for cost savings.

4) Strained Supplier Relationships : Inefficient communication and delays in the purchase process can negatively impact supplier relations.

According to a 2023 Hackett Group report,  42% of manufacturers still experience significant inefficiencies in their procurement processes. These inefficiencies can be even more pronounced in the wholesale sector, where margins are often tight.


Real-time purchase price automation utilizes software to automate various aspects of the purchase process, including :

  1. Automatic Price Updates : Integrate with supplier portals or market data feeds to automatically update purchase order prices based on real-time market fluctuations.
  2. Pre-defined Pricing Rules : Set up rules for price adjustments based on volume discounts, supplier agreements or other criteria.
  3. Automated Order Approvals : Establish approval workflows based on purchase order value or specific product categories.

By automating these tasks, wholesalers can achieve significant benefits :

  1. Improved Efficiency : Automation frees up valuable time for employees to focus on strategic tasks, leading to faster order processing and improved responsiveness.
  2. Enhanced Accuracy : Eliminate manual data entry errors for consistent and reliable purchase order information.
  3. Cost Optimization : Real-time pricing ensures you always get the best possible price for your purchases. 

Here’s where Pragmatic Techsoft’s “Automated Last Purchase Price” module comes in. 

This app automatically captures the last agreed-upon price with a supplier, streamlining the process and ensuring accurate pricing data in your purchase orders.

Faster order processing, clear communication, and on-time payments foster stronger relationships with suppliers.

Odoo 17, the latest version of the popular open-source ERP platform, offers powerful features to streamline your wholesale purchase process and integrate real-time purchase price automation. Here’s how Odoo empowers you.

  1. Centralized Data Management : Odoo integrates seamlessly with your inventory management system, ensuring all product and pricing data reside in one central location.
  2. Customizable Workflows : Design workflows tailored to your specific purchase approval processes and pricing rules.
  3. Integrations : Odoo integrates with various third-party applications, including supplier portals and market data feeds, for real-time price updates.
  4. Reporting & Analytics : Gain valuable insights into purchase history, supplier performance and cost trends to optimize your pricing strategies.

Here’s an example of how Odoo with Pragmatic Techsoft’s “Automated Last Purchase Price” module can automate your purchase process.

  1. A new purchase order is created for a specific product.
  2. The system automatically retrieves the last agreed-upon price for that product from the supplier using Pragmatic Techsoft’s “Automated Last Purchase Price” module. This eliminates the need for manual data entry and ensures accurate pricing information is populated in the purchase order.
  3. The purchase order is routed for approval based on pre-set workflows you’ve established within Odoo. This could involve approval by a specific department head or manager based on the order value.
  4. Once the purchase order receives the necessary approvals, it’s automatically sent to the supplier electronically. This eliminates delays and ensures a smooth flow of communication.

By automating these steps with Odoo and the “Automated Last Purchase Price” module, you can achieve significant benefits for your wholesale operations :

  • Reduced Errors : Eliminate manual data entry errors associated with pricing, minimizing inconsistencies and ensuring accurate purchase orders.
  • Improved Efficiency : Automate repetitive tasks to free up your team’s time to focus on strategic activities like supplier relationship management and market analysis.
  • Faster Order Processing : Streamline the purchase order process with automatic price retrieval and workflow approvals, leading to faster order fulfillment and improved customer satisfaction.
  • Cost Optimization : Ensure you’re always getting the best possible price for your purchases by leveraging historical data captured by the “Automated Last Purchase Price” module for informed negotiation strategies.

Our team of Odoo specialists can help you implement real-time purchase price automation and the “Automated Last Purchase Price” module, ensuring you unlock its full potential for your business. 

We’ll guide you through every step, from configuration to training, to ensure a seamless transition and maximize your return on investment.

Stay tuned to our blogs where we aim to delve deeper into specific functionalities of Odoo 17 that can benefit your business operations. 

Connect with our team to know more! 


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